Last Updated: 2026-05-27 | Applies to: IK v1.2+
Payroll Page
Navigate to: 💵 Payroll & Expenses → 💳 Payroll
Generating Payroll
Step 1: Select Parameters
┌─────────────────────────────────────────┐│ Generate Monthly Payroll │├─────────────────────────────────────────┤│ Campus: [North Branch ▾] ││ Month/Year: [June 2026 ▾] ││ ││ [Generate Payroll] │└─────────────────────────────────────────┘
Step 2: Review Generated Payroll
┌──────────────────────────────────────────────────────────────────┐│ Payroll - North Branch - June 2026 │├──────────┬──────────┬──────────┬──────────┬──────────┬──────────┤│ Staff │ Base │ Earnings │ Deductions│ Net Pay │ Status │├──────────┼──────────┼──────────┼──────────┼──────────┼──────────┤│ John Doe │ $2,000 │ $850 │ -$350 │ $2,500 │ Pending ││ Jane S. │ $1,500 │ $300 │ -$100 │ $1,700 │ Pending ││ Bob W. │ $1,200 │ $0 │ $0 │ $1,200 │ Pending │├──────────┼──────────┼──────────┼──────────┼──────────┼──────────┤│ TOTAL │ $4,700 │ $1,150 │ -$450 │ $5,400 │ │└──────────┴──────────┴──────────┴──────────┴──────────┴──────────┘[✅ Approve All] [📄 Export CSV] [📧 Send Payslips]
Payroll Calculation Logic
Monthly Fixed Staff:
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Base Salary: $2,000Perfect Attendance (0 absences): +1 day bonus = +$66.671 Absence: Full salary (no deduction)2+ Absences: Deduct (absent_days - 1) × per_day_rateExample with 3 absences:$2,000 - (2 days × $66.67) = $1,866.66
Hourly Staff:
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Hours Worked: 145 hoursHourly Rate: $15Gross Pay: 145 × $15 = $2,175.00
Per Lecture Staff:
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Lectures Delivered: 42 lecturesLecture Rate: $50Gross Pay: 42 × $50 = $2,100.00
Payroll Status Flow
[Pending] → [Approved] → [Paid] ↓[Rejected] → [Corrected] → [Pending]
Roving Staff Payroll Splitting
Staff working across multiple campuses:
Admin Roving: John Doe├── Net Pay: $3,000├── Campus A: 60% → $1,800 (campus budget)├── Campus B: 40% → $1,200 (campus budget)└── Central: 0% (no central share)
Database Storage
Stored in institutionkit_payroll:
sql
payroll_id | staff_id | campus_id | payroll_month | gross_pay | total_deductions | net_pay | status 1 | 5 | 2 | 2026-06-01 | 2850.00 | 350.00 | 2500.00 | pending
Unique constraint: (staff_id, campus_id, payroll_month) - prevents duplicate payroll entries.
Export Options
- CSV Export: Download payroll as spreadsheet
- PDF Payslip: Individual staff payslips
- Bulk PDF: All payslips for a month
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