Frontend Admission Form – Institution Kit

Last Updated: 2026-05-27 | Applies to: IK v1.2+ | Role: Administrator

Overview

The Frontend Admissions Manager allows parents/guardians to submit admission applications directly from your website. Applications are stored as a custom post type and can be reviewed by administrators.

Setting Up the Admission Page

Step 1: Create a WordPress Page

Page Title: Apply for Admission
Slug: apply-for-admission
Content: [ik_admission_form]
Template: Full-width

Step 2: Make it Accessible

Add to your main navigation menu or create a prominent button on your homepage.

Admission Form Fields

The form collects comprehensive information:

┌──────────────────────────────────────────────────────────┐
│              STUDENT ADMISSION FORM                       │
├──────────────────────────────────────────────────────────┤
│  STUDENT INFORMATION                                     │
│  ┌────────────────────────────────────────────────────┐  │
│  │ Student's Full Name: [___________________________] │  │
│  │ Date of Birth:       [__________]                  │  │
│  │ Gender:              [Male ▾ / Female / Other]     │  │
│  └────────────────────────────────────────────────────┘  │
│                                                          │
│  GUARDIAN INFORMATION                                    │
│  ┌────────────────────────────────────────────────────┐  │
│  │ Guardian Title:  [Mr. ▾ / Mrs. / Ms. / Dr.]       │  │
│  │ Guardian Name:   [___________________________]     │  │
│  │ Email:           [___________________________]     │  │
│  │ ID Card Number:  [___________________________]     │  │
│  │    (13-digit without dashes)                       │  │
│  └────────────────────────────────────────────────────┘  │
│                                                          │
│  PARENT DETAILS                                          │
│  ┌────────────────────────────────────────────────────┐  │
│  │ Father's Contact:    [________________]            │  │
│  │ Mother's Contact:    [________________]            │  │
│  │ Father's Occupation: [________________]            │  │
│  │ Mother's Occupation: [________________]            │  │
│  │ Father's Education:  [________________]            │  │
│  │ Mother's Education:  [________________]            │  │
│  └────────────────────────────────────────────────────┘  │
│                                                          │
│  ADMISSION DETAILS                                       │
│  ┌────────────────────────────────────────────────────┐  │
│  │ Applying For Class: [Select Class ▾]               │  │
│  │ Address:            [___________________________]  │  │
│  └────────────────────────────────────────────────────┘  │
│                                                          │
│  [Submit Application]                                    │
└──────────────────────────────────────────────────────────┘

Form Validation Rules

Field	Rule	Error Message
Student Name	Required	"Student's name is required."
Date of Birth	Required	"Date of birth is required."
Gender	Required	"Gender is required."
Email	Valid email	"A valid guardian email address is required."
ID Card Number	Required + 13 digits	"ID card number must be a 13-digit number without dashes."
Guardian Name	Required	"Guardian's name is required."
Contact	At least one	"At least one contact number (Father or Mother) is required."
Class	Required	"Please select a class to apply for."

What Happens After Submission

1. Application Stored

Applications are saved as ik_admission_app custom post type:

Post Type: ik_admission_app
Post Title: Student's Name
Post Status: publish (visible in admin)

2. Meta Data Saved

All form fields are stored as post meta:

Meta Key	Description
`_ik_student_class_id`	Applied class
`_ik_date_of_birth`	Student DOB
`_ik_gender`	Gender
`_ik_email`	Guardian email
`_ik_cnic_number`	ID card number
`_ik_guardian_title`	Mr./Mrs./Ms.
`_ik_guardian_name`	Guardian full name
`_ik_father_contact`	Father's phone
`_ik_mother_contact`	Mother's phone
`_ik_father_occupation`	Father's job
`_ik_mother_occupation`	Mother's job
`_ik_father_qualification`	Father's education
`_ik_mother_qualification`	Mother's education
`_ik_address`	Home address
`_ik_emergency_contact`	Set to father's contact

3. Success Redirect

After successful submission:

https://yourschool.com/apply-for-admission/?admission-success=true

Show a success message:

✅ Thank you! Your application has been submitted successfully.
We will review your application and contact you shortly.

Admin Review Process

Where to find applications:

Navigate to: Student Management → New Admission

Applications appear as a list:

┌──────────────────────────────────────────────────────────┐
│  Pending Admission Applications                          │
├──────────┬──────────────┬──────────┬──────────┬─────────┤
│ Student  │ Guardian     │ Class    │ Date     │ Actions │
├──────────┼──────────────┼──────────┼──────────┼─────────┤
│ John Doe │ Mr. Robert   │ Grade 5  │ Jun 15   │ [Approve]│
│ Jane S.  │ Mrs. Sarah   │ Grade 3  │ Jun 14   │ [Approve]│
└──────────┴──────────────┴──────────┴──────────┴─────────┘

Approval Process:

Review application details
Click "Approve"
Student created as ik_student post type
Application marked as processed
Confirmation email sent to guardian

Customizing the Form Template

The form uses a template file:

includes/frontend/templates/admission-form-template.php

You can override this by creating:

your-theme/institutionkit/admission-form-template.php

Security Features

Feature	Implementation
Nonce Protection	`wp_verify_nonce('ik_submit_admission', 'ik_admissions_nonce')`
Input Sanitization	All fields sanitized before storage
Email Validation	`is_email()` check
ID Card Validation	Regex: `/^\d{13}$/` (13 digits, no dashes)
SQL Injection	All DB operations use `$wpdb->prepare()`