Last Updated: 2026-05-27 | Applies to: IK v1.2+
Financial Dashboard
Navigate to: 💵 Payroll & Expenses → 📊 Dashboard
The dashboard provides:
- Monthly revenue vs expenses trend (6 months)
- Expense breakdown by head (top 5)
- Budget vs actual comparison
- Financial alerts
- Campus comparison (multi-campus)
Budget Management
Navigate to: 💵 Payroll & Expenses → 📉 Budgets
Setting Budgets:
┌─────────────────────────────────────────────────────┐│ Set Monthly Budget │├─────────────────────────────────────────────────────┤│ Campus: [North Branch ▾] ││ Expense Head: [Utilities ▾] ││ Month: [June 2026] ││ Budget: [$2,000.00] ││ Notes: [Summer months - higher AC usage] ││ ││ [Save Budget] │└─────────────────────────────────────────────────────┘
Budget Tracking:
Utilities Budget - June 2026├── Budgeted: $2,000.00├── Actual: $1,850.00├── Variance: +$150.00 (7.5% under)└── Status: ✅ Within BudgetRent Budget - June 2026├── Budgeted: $5,000.00├── Actual: $5,000.00├── Variance: $0.00 (on target)└── Status: ✅ On BudgetSupplies Budget - June 2026├── Budgeted: $500.00├── Actual: $780.00├── Variance: -$280.00 (56% over!)└── Status: ⚠️ Over Budget
Profit & Loss Statement
Navigate to: 💵 Payroll & Expenses → 📈 P&L Report
P&L Structure:
┌─────────────────────────────────────────────────────┐│ PROFIT & LOSS STATEMENT ││ North Branch | June 2026 │├─────────────────────────────────────────────────────┤│ REVENUE ││ ├── Fee Collections: $45,000.00 ││ ├── Other Income: $2,500.00 ││ └── TOTAL REVENUE: $47,500.00 ││ ││ DIRECT EXPENSES ││ ├── Campus Expenses: $12,300.00 ││ ├── Campus Payroll: $18,500.00 ││ └── TOTAL DIRECT: $30,800.00 ││ ││ GROSS PROFIT: $16,700.00 (35.2%) ││ ││ CENTRAL EXPENSES ││ ├── Central Allocated: $3,200.00 ││ ├── Central Payroll: $2,100.00 ││ └── TOTAL CENTRAL: $5,300.00 ││ ││ NET SURPLUS: $11,400.00 (24.0%) │├─────────────────────────────────────────────────────┤│ KEY METRICS ││ ├── Students: 450 ││ ├── Cost/Student: $80.22 ││ ├── Revenue/Student: $105.56 ││ └── Payroll Ratio: 43.4% │└─────────────────────────────────────────────────────┘
Financial Alerts System
Automatic alerts for:
| Alert Type | Trigger | Severity |
|---|---|---|
| Budget Overrun | Actual > 90% of budget | Warning/Critical |
| Unbudgeted Expense | Spending without budget | Warning |
| Large Expense | Single expense > $50,000 | High |
| Missing Recurring | Fixed cost not recorded | Warning |
| Payroll Anomaly | Unusual payroll spike | Medium |
Campus Comparison
Navigate to: 💵 Payroll & Expenses → Campus Comparison (hidden page)
┌──────────────────────────────────────────────────────────┐│ Campus Financial Comparison - June 2026 │├──────────┬──────────┬──────────┬──────────┬─────────────┤│ Metric │ North │ South │ East │ Best │├──────────┼──────────┼──────────┼──────────┼─────────────┤│ Revenue │ $47,500 │ $35,200 │ $42,100 │ 🏆 North ││ Expenses │ $30,800 │ $25,100 │ $31,200 │ South (low) ││ Payroll │ $20,600 │ $16,400 │ $19,800 │ South (low) ││ Surplus │ $11,400 │ $7,200 │ $8,900 │ 🏆 North ││ Margin │ 24.0% │ 20.5% │ 21.1% │ 🏆 North ││ Cost/Stu │ $80.22 │ $71.50 │ $78.90 │ South (low) │└──────────┴──────────┴──────────┴──────────┴─────────────┘
Monthly Trends
6-month rolling trend for charts:
Month Revenue Expenses NetJan 2026 $42,000 $32,000 $10,000Feb 2026 $43,500 $31,500 $12,000Mar 2026 $45,000 $33,000 $12,000Apr 2026 $44,200 $32,800 $11,400May 2026 $46,100 $31,200 $14,900Jun 2026 $47,500 $30,800 $16,700─────────────────────────────────────────
Trend: 📈 Revenue ↑8.7% | Expenses ↓3.8%
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