Your installation keeps working permanently with zero feature lockout. The only change:

• An API Key reminder overlay appears on each admin click until renewal
• Software updates and new features are paused
• Security patches are not delivered
• Priority support access is suspended

We strongly recommend renewing to keep your system updated, secure, and free of the reminder. But the choice is yours — the software never stops working.

Absolutely — zero per-user charges. Ever. Unlike SaaS competitors that bill per student per month (often $2–5/student), we don't meter your usage at all.

The only limits are campus count:

• Basic: 1 campus
• Professional: Up to 3 campuses
• Enterprise: Unlimited campuses

Within your campus limit, add as many students and staff as your server can handle. Your hardware is the only real constraint.

Yes — you only pay the difference. No penalty for upgrading later:

• Basic → Professional: Pay only ₨ 50,000 (not the full ₨ 75,000)
• Professional → Enterprise: Pay only ₨ 75,000 (not the full ₨ 150,000)

Upgrading is instant and seamless — all your data stays intact, no migration needed, new features unlock immediately.

InstitutionKit runs on any server that supports WordPress — from budget shared hosting to enterprise VPS:

• WordPress: 5.8 or higher
• PHP: 7.4 minimum (8.1+ recommended for performance)
• MySQL: 5.7+ or MariaDB 10.4+
• RAM: 256MB+ recommended for multi-campus deployments
• PHP Extensions: mysqli, curl, dom, mbstring, gd

It also runs on local servers (XAMPP, WAMP, MAMP), corporate intranets, and offline networks. Internet is only needed for license activation and updates.

You own 100% of your data. InstitutionKit runs entirely on your server. Your database, your files, your control. Zero data is transmitted to us or any third party.

Our 7-layer security model protects every aspect:

• WordPress Authentication → Role Verification → Capability Enforcement → Campus Boundary → Nonce Protection → Input Sanitization → SQL Escaping

Plus: 62 granular capabilities ensure every user sees only what they're authorized to access. Campus-level data isolation is enforced at the SQL query level — not just UI cosmetics.

Yes — fully offline capable. InstitutionKit runs perfectly on:

• Local servers (XAMPP, WAMP, MAMP, Laragon)
• Corporate intranets behind firewalls
• Offline networks in remote areas with limited connectivity
• VPN-connected multi-branch networks

Internet is only required for three things: initial license activation, annual renewal, and downloading updates. Daily operations — attendance, gradebook, fee management, payroll — all work 100% offline.

No — and that's a game-changer. Teachers and staff work exclusively from your website's frontend via simple shortcodes. They never see the WordPress dashboard.

• Mark attendance from any public page — zero backend exposure
• Enter grades using the frontend gradebook with keyboard navigation and live calculation
• Manage invoices and record payments from the website
• Campus-aware: teachers automatically see only students from their assigned campus

This eliminates the risk of staff accidentally changing WordPress settings and reduces training to near zero.

The Parent Portal is a standalone web application that bypasses your theme for maximum speed. Parents get:

• Real-time grades — weekly assessments, monthly averages, yearly finals (auto-detected by date)
• Attendance records with percentage tracking
• Homework assignments with due dates and downloadable attachments
• Fee invoices — view status and payment history
• Two-way teacher communication — read and respond to comments
• Online meeting booking — pick time slots and discussion topics
• Multi-child support — switch between siblings from a dropdown

Parents log in once. No admin access. No training needed. Accessible at /parent-portal.php.

The payroll module is fully automated and attendance-driven:

• 3 contract types — Monthly Fixed, Hourly Rate, Per Lecture — each calculates pay differently
• Attendance integration — staff attendance flows directly into payroll; absent days auto-deducted
• Progressive income tax — brackets from 0% (≤50k) to 27.5% (>300k) calculated automatically
• Flexible salary components — add unlimited earnings (allowances, bonuses) and deductions (provident fund, insurance) per employee
• Loan management — staff loans with interest calculation, auto-EMI, and automatic deduction from monthly payroll
• PDF payslips — professional payslips with earnings, deductions, attendance summary, and net payable

Yes — InstitutionKit is built for extensibility.

• Custom modules: We develop bespoke features on request (Enterprise clients receive priority)
• Hooks & Filters: WordPress-standard action and filter hooks throughout the codebase
• Custom fields: Add extra data fields to students, staff, or any entity via post meta
• Frontend styling: All modules use scoped .ik- CSS classes — easy to override
• Full source code: You receive complete, unencrypted PHP source. No obfuscation. No locked files.

Enterprise clients can commission custom modules tailored to their institution's specific workflows. Contact us with your requirements.

InstitutionKit implements true multi-tenancy — every database table includes a campus_id column as a partition key. Campus Admins are restricted at the SQL query level — they literally cannot retrieve data from other campuses.

• Independent per campus: Fee structures, expense heads, grade scales, operating hours, staff assignments
• Aggregated view: Super Admins toggle between single-campus and "All Campuses" — consolidated reports, cross-campus P&L, performance metrics
• Campus Switcher: Admin bar dropdown, dashboard selector, or URL parameter (?campus_id=3)
• Student/Staff transfers: Move between campuses with full audit trail — historical records preserved

Yes — data migration is available. We can import your existing records from:

• Excel / CSV spreadsheets (students, staff, fee structures)
• Other school management systems and legacy ERPs
• Manual paper records — we'll guide you through structured bulk entry

Enterprise plan includes complimentary data migration. For Basic and Professional plans, migration is available as an add-on service. Contact us with details about your current system for a tailored quote.